Setup Author Email Notifications

New feature for Vera 2023.4

When an author is defined, they will receive email notifications. This feature is available for qTest records only.

Define Author Field in the Records Management Policy

Vera matches the qTest author with a Vera user based on the username or email listed in a specific field in qTest. The source of this field must also be configured in the records management policy.

The “Author” element has two sub-elements, “Source” and “Field” that define which fields Vera will attempt to match the qTest author with a Vera user. In the recommended configuration, “Source” should be set to a value of “Field” and “Field” should be set to a value of the name of the Author fields in qTest. For instance, if the name of the field in qTest is Author then the value should be “Author”. See example below.

                "Fields": [
                    {
                        "Name": "Author",
                        "Edit Rules": [],
                        "Is Data": true,
                        "Is Unique": false,
                        "Default Value": "",
                        "Format": "",
                        "Reset on Copy": false,
                        "Append on Copy": null,
                        "Displays Signatures For": [],
                        "Displays Route Info For": []
                    },
                ],
                "Author": {
                    "Source": "Field",
                    "Field": "Author",
                    "Fields": []
                }
            }

The author of a qTest Test Case and Test Run can also be the route owner. Based on the block above, replace Field with Route Owner.

                  "Author":
                      {
                          "Source": "Route Owner"
                      },

And the author of the qTest Test Run can also be the tester. Based on the block above, replace Field with Actual Tester

                  "Author":
                      {
                          "Source": "Actual Testers"
                      },

Author Receives Email Notification

The defined author and route owner will get email based on their email notification preferences in their user profile.

Route Rejection: The user will receive an email notification when one or more of their authored entities have been rejected by an approver.
Route Completion: The user will receive an email notification each time an entity that they have authored has become fully approved. (i.e. The notification will be sent only after the final approval signature is applied, not each time a single approval signature is applied.)